San Francisco Redevelopment Agency


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107-041.09-002                                                                                         Meeting of April 21, 2009

April 3, 2009

 

 

 

INFORMATIONAL MEMORANDUM

 

 

TO:                 Agency Commissioners

 

FROM:           Fred Blackwell

Executive Director

 

SUBJECT:     Issuance of RFP for Janitorial Services at South Beach Harbor

 

 

EXECUTIVE SUMMARY

 

A Request for Proposals (RFP) has been prepared to publicly solicit proposals for Agency janitorial services at South Beach Harbor beginning July 1, 2009.  Following the receipt of proposals, the janitorial services contract will be presented to the Commission for authorization to execute.

 

DISCUSSION

 

In accordance with the provisions of the Agency’s Purchasing Policy, the attached RFP has been prepared for publicly offering the contract. 

 

The Scope of Services includes daily janitorial service for the South Beach Harbor Services offices and common area, boater showers/restrooms and public restrooms associated with the South Beach Park and Harbor.  Although the contractor is required to provide all cleaning products, materials and equipment, vehicles, insurance and other similar or related items within its bid amount, the Agency supplies all stock to refill restroom dispensers (paper towels, toilet paper, toilet seat covers and soap).  The current contract amount for these janitorial services is $5,590 per month or $67,080 on an annual basis.  Under the terms of the contract, the contractor is required to pay its employees no less than the established prevailing wage rate for janitors and cleaners in San Francisco.

 

The attached RFP has been prepared with the intent to issue it on April 29, 2009, subject to any comments from the Agency Commission.  The contract will be advertised in the San Francisco Chronicle, San Francisco Independent and the City’s “Bid and Contract Opportunities Newsletter” which outreaches to local, MBE and WBE contractors.  The RFP will also be sent directly to janitorial contractors identified as doing business in San Francisco. 


 

 

The proposed RFP Schedule is as follows:

 

RFP Available

Wednesday, April 22, 2009

Pre-Bid Meeting and tour of facilities

Tuesday, May 5 , 2009

Requests for Additional Information Deadline

Wednesday, May 13 , 2009

Proposal Submission Deadline

Friday, May 22, 2009 at 4:00 pm

Agency Approval of Contract

June 16, 2009

Start of Services

July 1, 2009

                                                                         

 

 

Originated by: James Walter, Harbormaster

 

 

 

 

                                                                        Fred Blackwell

                                                            Executive Director

 

 

 

Attachment:  Request for Proposals